Hospitality - Transformation
Posted 18th Jan 2018
Key Responsibilities: • Maintain paper and computer files of approved standard international management and financing agreements. • Maintaining intranet website for the Group, including posting and updating frequently used forms and related documents. • Undertake special assignments, including research, review, and analysis of contract documentation and other issues, as requested. • Maintain database for hotels and up-to-date tracking of the status of documents Maintain current agreements and related agreements and forms, alternatives and samples, disclosure documents, and research using the Share Point site, and ensure that all of the above and processes maintained on the site are current and accessible. Provide training, assistance and access for both authorized internal personnel and external resources. • Generate first drafts of letters of intent and agreements using standard forms, proofread final transaction documents. • Coordinate the formation, registration, and utilization of corporate entities. • Assist Group attorneys in researching and resolving hotel transaction issues by drafting and maintaining transactions checklists and key contact list. • Conduct follow up to complete post-closing items, such as finalizing and obtaining copies of all closing documents, effecting necessary registrations, etc. • Assist in preparing, negotiating, and amending operational agreements used in Marriott's lodging business. • Review client-generated documents and determine if such documents are in conformance with Marriott's standard contractual requirements. Negotiate with clients and other parties and provide contractual language. • Assist attorneys on, and organize the documentation related to, acquisitions or financings of individual hotels or hotel chains and dispositions of certain hotel properties, including tracking and transfer of files, operational, construction and real estate agreements and other necessary documents. • Work on resolution of real estate matters, such as removal of charges. • Conduct and summarize legal research as requested. • Draft and respond to legal correspondence and memoranda, including audit inquiries. • Provide general team assistance to Group attorneys in the execution of all aspects of hotel transactions. • Perform related clerical duties as necessary to fulfill responsibilities.
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Managing Work, Projects, and Policies: • Coordinates and implements work and projects as assigned. • Complies with Federal and State laws applying to procedures. • Generates and provides accurate and timely results in the form of reports, presentations, etc. • Analyzes information and evaluates results to choose the best solution and solve problems. • Manages the flow of questions and directs questions. Supporting Operations: • Works with team to put sustainable work processes and systems in place that support the execution of the strategy. • Establishes and maintains complete and up-to-date information to ensure accurate reporting. • Represents team in resolving situations. • Maintains and manages inventory and service operations. Additional Responsibilities : • Informs, updates, and provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner. • Attends and participates in all relevant meetings. • Presents ideas, expectations and information in a concise, organized manner. • Uses problem solving methodology for decision making and follow up. • Maintains positive working relations with internal customers and department managers. • Manages time effectively and conducts activities in an organized manner. • Performs other reasonable duties as assigned by manager.
Education and Experience: • College degree/diploma or certificate from a paralegal/legal practice course, relevant experience in a similar position preferred • Proficiency in English (both written and oral) at a level that allows one to review legal and business documents in a timely manner that are written in English and to be able to fully participate in meetings and conference calls where colleagues are speaking in English. • Proficiency in Arabic a plus. • Excellent organizational and interpersonal skills; attention to detail, diligence, dependability and high integrity are key factors • Very good knowledge of Microsoft Office tools and familiarity with database functionality and operation • Ability to work independently and under pressure in handling multiple tasks • Responsible, team-oriented, detail-oriented, flexible person • Mature, professional demeanor, capable of expressing confident, independent judgment, self-motivated, reliable and discreet
Leadership • Adaptability - Maintains performance level under pressure or when experiencing changes or challenges in the workplace. • Communication - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods. • Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develops and evaluates alternatives and solutions, solves problems, and chooses a course of action. • Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values. Managing Execution • Building and Contributing to Teams - Participates as a member of a team to move toward the completion of common goals while fostering cohesion and collaboration among team members. • Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required. • Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed. Building Relationships • Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships. • Customer Relationships - Develops and sustains relationships based on an understanding of customer/stakeholder needs and actions consistent with the company’s service standards. • Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential. Generating Talent and Organizational Capability • Talent Management - Provides support and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives. Learning and Applying Professional Expertise • Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others. • Business Acumen - Understands and utilizes business information to manage everyday operations and generate innovative solutions to approach business and administrative challenges. • Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct and manage everyday business operations and generate innovative solutions to approach function-specific work challenges. o Strong project management skills and ability to meet simultaneous deadlines in a fast-paced, high volume environment. o Superb attention to detail and outstanding organizational skills. o Diligence, dependability and strong work ethic. o Strong skills with MS Word, Outlook, and PowerPoint. Proficiency or capacity to learn to utilize Share Point required. o Familiarity with database functionality and operation.
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• Advanced Competencies - Fundamental competencies required for accomplishing basic work activities. o Advanced Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.). o Mathematical Reasoning - Adds, subtracts, multiplies, or divides quickly, correctly, and in a way that allows one to solve workrelated issues. o Oral Comprehension - Listens to and understands information and ideas presented through spoken words and sentences. o Reading Comprehension – Understands written sentences and paragraphs in work related documents. o Writing - Communicates meticulously in writing as appropriate for the needs of the audience.
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